Course Registration

Privacy

Using the Saskatchewan Safety Council’s online registration and payment allows the Council to collect personally identifiable information that you provide to us. Personally identifiable information is information that tells us who you are and may include, but is not limited to, your name, mailing address, e-mail address and payment type.  We may collect this information when you register for courses on our website.

You can choose not to provide personally identifiable information to us online. However, if you do not provide such information, you will not be able to register for Saskatchewan Safety Council courses using the online registration. We maintain physical, electronic and procedural safeguards to reduce the risk of unauthorized access to personal information. However, although we employ such safeguards, information transmitted on the Internet and/or stored on systems connected to the Internet is not 100% secure. As a result, we cannot ensure, warrant or guarantee the security or integrity of such information.

The Saskatchewan Safety Council will, in every situation where personal information is collected, ensure that the client understands why their personal information is being collected and how it will be used.
The Saskatchewan Safety Council will maintain a record of where the information is used and to whom it may have been disclosed.

Online Product Service Inquiry: Personal information gathered via online web forms is limited to that required to effectively respond to inquiries regarding our products and services. It is retained only for the period of time required to respond appropriately to a request.

Online Payment: Personal information gathered online for the purposes of invoice payment by our customers is limited to required credit card and invoice data sufficient to process the payment. In the case of credit card payments, the information provided is retained by Moneris, the credit card service provider. Credit card numbers are not viewable by Momentum IT Group employees (our technology provider) or employees of the Saskatchewan Safety Council.

Accountability
The Saskatchewan Safety Council is responsible for information under its control. As part of this accountability, the Saskatchewan Safety Council has designated an individual who is responsible for compliance with this policy and applicable legislation. Any inquiry related to our privacy practices may be directed to:
Dianne Wolbaum, Director of Operations, (306) 757-3197 dwolbaum@sasksafety.org.

Consent
The Saskatchewan Safety Council will obtain the informed consent of an individual concerned about the collection, use, or disclosure of that individual's personal information, except as may be required by law.
In most cases the reasons for use of the information are implied. If the Saskatchewan Safety Council endeavors to use the information for reasons that are not implied by the original collection, the Saskatchewan Safety Council will obtain permission from the individual to use the information.

Limiting Collection
The Saskatchewan Safety Council collects only the information required to provide products and services to our members and customers. If the personal information we require is collected for a reason other than to provide products and services, consent will be obtained before or at the time the information is collected. The Saskatchewan Safety Council will collect personal information only by clear, fair and lawful means.
Examples of why the Saskatchewan Safety Council collects personal information include:

  • Processing membership applications
  • Recording training records
  • Processing and keeping track of transactions and reporting back to clients
  • Providing product and services requested by clients
  • Recommending products and services that the Saskatchewan Safety Council believes will be of interest and provide value to members or clients
  • To comply with legal and governmental requirements

Limiting Use, Disclosure and Retention of Personal Information
Personal information will not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information will be retained only as long as necessary for the fulfillment of those purposes.

Accuracy
The Saskatchewan Safety Council keeps personal information up to date, accurate and relevant for its intended use. Individuals may request access to the personal information we have on record in order to review and amend the information, as appropriate.

Safeguards
We take steps to safeguard personal information, regardless of the format in which it is held, including:

  1. Physical security measures such as restricted access facilities and locked filing cabinets
  2. Electronic security measures for computerized personal information such as password protection, database encryption and personal identification numbers
  3. Organizational processes such as limiting access to personal information to a selected group of individual.
  4. Contractual obligations with third parties who need access to personal information requiring them to protect and secure your personal information.

Collection and Storage
The contact information that individuals submit is saved on a web server that is maintained by Momentum IT Group. This information is maintained and secured for verification purposes.
The credit card information that individuals submit is sent directly to Moneris and is not stored by Momentum IT Group for any purpose.

Online Security
We manage our server environment appropriately and our firewall infrastructure is strictly adhered to. Our security practices are reviewed on a regular basis and we routinely employ current technologies to ensure that the confidentiality and privacy of personal information is not compromised.

This website uses Secure Socket Layer (SSL) and 128 bit encryption technologies to enhance security when individuals visit the secured areas of these sites. SSL is the industry standard tool for protecting and maintaining the security of message transmissions over the Internet. When an individual accesses their accounts or send information from secured sites, encryption will scramble the data into an unreadable format to inhibit unauthorized access by others.

Openness
The Saskatchewan Safety Council is committed to providing understandable and easily available information about our policy and practices related to management of personal information. This policy is available at all times on our web site, www.sasksafety.org under the Privacy Policy link found by clicking the "About Us" link located at the top left of every page.

Individual Access
Upon request an individual shall be informed of the existence, use, and disclosure of his or her personal information and shall be given access to that information. Individuals shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.

Challenging Compliance
Any concerns related to our client personal information handling practices shall be addressed to Dianne Wolbaum, Director of Operations, The Saskatchewan Safety Council, dwolbaum@sasksafety.org.

Any individual making a request or challenging the accuracy of any personal information will be required to provide sufficient personal identification to the Saskatchewan Safety Council as required by staff.

All challenges to the accuracy or handling of personal information must be in writing. Our privacy officer and/or appointed office personnel will fully investigate the validity of any challenge to accuracy, collect or use of information. The result of the investigation will be subsequently communicated to the complainant in writing.

The Saskatchewan Safety Council will maintain a record of all requests, subsequent correspondence and actions taken as result of the challenge.